Application Instructions - Nanaimo-Ladysmith School District

Please note that our program is full for fall 2022-2023 unless private accomodation is provided.  Please contact our office.



Before you begin


Nanaimo Ladysmith Public Schools will only accept complete applications using our secure online application system. Mailed, emailed, or faxed applications are no longer accepted. Incomplete applications will not be processed.


Before you begin the online application process, please make sure you have collected all the necessary information and documents. You will need the applicant’s complete information and at least one parent’s complete information. This includes names, birthdates, addresses, etc. Required and recommended documents (see below) must be submitted as PDF or JPEG files only and less than 5MB each. If any document is larger than 5MB, it has been scanned at too high a resolution and must be rescanned at a lower resolution before beginning the application process.


The application fee is $300 CAD (non-refundable). 


Required documents


In order to submit an application, the two documents listed below are required. If you do not upload these documents into the online application system, you cannot complete the application process. If you do not submit a complete application within fourteen (14) days, the partial application will be automatically deleted.


  1. Transcripts or report cards. You must have a record of grades for the last two years, translated into English, they must be in PDF or JPEG files only, and less than 5MB in size. You will only able to upload one document, so please ensure all pages of the records of grades are scanned as a single document.
  2. International Student Agreement. All parent(s) of the applicant must sign our agreement. Before starting the application process, please download the International Student Agreement, have it signed in ink, and scanned as a PDF or JPEG file only.  When attaching the signed document, please attach ALL pages. 


Recommended documents


We recommend that you collect the following documents prior to applying. These documents assist us in making an admission decision should we require additional information. They must be submitted as single documents in PDF or JPEG files only and less than 5MB each.


  1. Passport photo page. Please scan the passport photo page of the applicant’s passport, if they have a passport already. This allows us to double-check the applicant’s information to ensure that all correspondence is correct.
  2. Student’s letter of intent. This letter is written by the student explaining their desire to come to Canada and study in Nanaimo-Ladysmith School District. It should outline their past studies, their interests and hobbies, and their future goals. If this letter is longer than one page, make sure you scan all pages as a single document.
  3. Immunization records.  This is now mandatory as it is now necessary for us to submit this to the Vancouver Island Health Authority. Please scan as a single document all immunization records relevant to the students medical history. If this letter is longer than one page, make sure you scan all pages as a single document.
  4. Custodian document. If the applicant will not be part of our homestay program, or if they choose not to use our free custodianship service, they must assign a custodian. This custodian must be a Canadian citizen or Permanent Resident, over 25 years old, and must live full time in the Nanaimo area.
  5. Photo albums. Some students compile a photo album for our homestay placement process. Please scan the entire album as one document while considering the size.
  6. Other documents. If you have another document pertinent to admission, such as a student interview form, please submit it as a single document.